Hilton Grand Vacations
Applicant Privacy Notice
Last Updated: October 2016
The Careers Site is operated by Hilton Grand Vacations, Inc., 6355 Metrowest Blvd, Suite 180, Orlando, FL 32835, in order to support the recruitment functions of HGV. The Careers Site is not intended for distribution or use in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.
In some locations around the world, HGV manages hotel properties on behalf of a third party owner. At many of those properties, the Hotel owner is the actual employer, and HGV performs recruiting and hiring functions on behalf of the owner. I understand and agree that, by applying through this site or through offline channels, I may be applying for a position with a company other than HGV where HGV is serving only as the recruiter and will not be my actual employer.
Please read this Privacy Notice carefully and indicate your acceptance of its terms, which includes our collection, retention, use, transfer and disclosure of personal information as described in this Privacy Notice, by clicking the “I Accept” button at the end of this Privacy Notice. If you do not accept the terms you will not be allowed access to be able to apply for a position online and we may be otherwise unable to process your application.
By agreeing to this Privacy Notice, you agree that your personal information may be transferred to countries outside your home country, including countries where data protection laws may differ from those of your home country. HGV maintains safeguards designed to protect your personal information.
To the extent the personal information you provide contains details of your: racial or ethnic origin; physical or mental health or condition; job evaluations or educational records; commission (or alleged commission) of an offence or related proceedings; political opinions or beliefs; religious beliefs; sex life; membership in a trade union or political party, you expressly authorize HGV to handle such details for the purposes of your job application.
Information HGV Collects That You Provide
This Privacy Notice covers any personal information you submit to apply or search for a position at HGV, which may include:
- name, contact information (such as telephone number and email address);
- log-in and password, for users of the Careers Site;
CV, résumé, cover letter, previous work experience and education information;
employment preferences, willingness to relocate, current salary, desired salary;
professional and other work-related licenses, permits and certifications held;
- language and other relevant skills;
- awards and professional memberships;
- audio and video recordings of interviews; and
eligibility to work in country where job applied for is located, available start date.
We do not require, but you may also voluntarily choose to provide, other relevant information as part of your application. We would prefer that you avoid submitting the following sensitive information, except where such information is legally required, or needed for us to comply with our legal obligations and internal policies relating to diversity and anti-discrimination: sexual orientation, race, ethnic origin, religion, beliefs, disability, marital status, creed, nationality, national origin, color and/or age. For applicants from the EU, we prefer that you not submit trade union membership information, To the extent the personal information you provide contains details of your racial or ethnic origin; political opinions or beliefs; religious beliefs; membership in a trade union or political party ; physical or mental health condition; sexual orientation; commission of an offense or related proceedings; job evaluations or educational records, you expressly authorize HGV to handle such details for the purposes of your job application.
Any information you submit must be true, complete, not misleading and you must have the lawful right to provide it. If not, this may lead to a rejection of your application during the application process or disciplinary action including immediate dismissal if you have been employed. If you intend to provide us with details of a reference or any other third party as part of your CV/résumé, it is your responsibility to obtain consent from that third party prior to passing the personal information to us.
The provision of personal information, including on the Careers Site, is voluntary. Please note however that the failure to provide sufficient information may result in HGV being unable to consider you for employment, promotion, transfer or relocation.
Use of Personal Information
The information that you submit in your application on the Careers Site will be stored in the United States (and in the relevant jurisdiction(s) if the job relates to one of HGV’s affiliated entities outside of the United States). It will be collected, used, transferred and disclosed by employees, consultants and/or service providers of HGV around the world for HGV’s global recruitment functions and for related management and planning purposes, including, as permitted by local law, to:
- process your application;
- assess your capabilities and qualifications for a job;
- provide to you any services available on the Careers Site from time to time;
- communicate with you;
- comply with any applicable law or regulation;
- monitor and record services whether provided by a HGV company or a third party; and
- conduct background checks if you are offered a job.
Personal information about you will be added to HGV’s international candidate database and will be used for the purposes of considering whether your profile is suitable for other job vacancies at HGV. If we elect to make you an offer, personal information you submit may be incorporated into our human resources system and used to manage the new-hire process. If you become a Team Member, any personal information that you submit may become part of your Team Member file and may be used for other employment/work-related purposes.
Disclosure of Personal Information
Personal information about you will be reviewed by HGV Team Members or agents who have a business need to access such personal information and may include recruiters, human resources personnel, technical services personnel and managers or their designees. Hilton Grand Vacations, Inc. is the party responsible for management of the personal information that is jointly used within HGV.
We may share personal information about you with selected service providers or consultants acting on our behalf, such as third parties assisting HGV with the operation of the Careers Site (including Oracle at 500 Oracle Parkway, Redwood Shores, CA 94065 USA, which hosts the Careers Site, and SHL at 1 Atwell Place, Thames Ditton, Surrey, KT7 0NE UK, which conducts job-specific candidate assessments). Those third parties will be required to use appropriate measures to protect the confidentiality and security of personal information.
HGV also may disclose personal information about you in order to: (1) protect the legal rights, privacy, safety or property of HGV or its Team Members, agents, contractors, customers or the public; (2) protect the safety and security of visitors to our web sites or other properties; (3) protect against fraud or other illegal activity or for risk management purposes; (4) respond to inquiries or requests from legal authorities; (5) permit HGV to pursue available remedies or limit the damages that we may sustain; (6) enforce our website Terms of Service; (7) respond to an emergency; (8) comply with the law or legal process; (9) effect a license, sale or transfer of a business or assets (including in connection with any bankruptcy or similar proceedings); or (10) manage acquisitions, mergers and re-organizations.
We are required to retain information relating to candidates applying for jobs within the United States. Personal information of candidates applying for jobs in other parts of the world will be retained in accordance with local law. If there is no activity in relation to the personal information, HGV may remove it from its database, subject to HGV’s data retention obligations and policies and any applicable legal or regulatory obligations or for the period of time permitted by local laws, for the purpose of considering whether your skills are suitable for other opportunities. Note that HGV may delete personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copy of the personal information provided to us.
Passive Information Collection: Cookies and Similar Technology
Access and Correction
If you choose to register on the site, you may access, review, and change some of the personal information collected about you and stored on the Careers Site by logging into the Careers Site and choosing to update your account information. The updated profile will be used as the default the next time you apply for a job using your account online. To change personal information that you already have submitted for consideration for a specific position, please resubmit your application to update personal information about you that is associated with that job application. We encourage you to promptly update your personal information if it changes or is inaccurate. Upon your request, we will deactivate or remove your personal information from our active databases, although some information may be retained as permitted or required by law.
If you have any questions or concerns about how we otherwise process personal information please contact us at HGVCprivacy@hgvc.com. You may access, modify or object to the use of personal information as permitted by applicable local law. Please contact us at HGVCprivacy@hgvc.com with any such requests. Please note that certain personal information may be exempt from such access, correction, or objection rights pursuant to local data protection laws.
CAREERS SITE Security
We take reasonable precautions to safeguard the personal information transmitted between visitors and the Careers Site and the personal information stored on our servers. Unfortunately, no method of transmitting or storing data can be guaranteed to be 100% secure. Do not send sensitive information via email. It is your sole responsibility to use the appropriate level of care whenever communicating with us.
If you have reason to believe that your interaction with us is no longer secure (for example, you feel that the security of any account you might have with us has been compromised), you must immediately notify us of the problem by contacting us at HGVCsecurityinvestig@hgvc.com.
HGV hereby disclaims, as far as permitted by local laws, any liability for itself and its affiliated companies and contractors for any of your information sent to our Careers Site and which is lost, misused, illegally accessed, disclosed, altered or destroyed or not integrally or timely delivered to our Careers Site.
Links to other websites
The Careers Site may contain links to other websites. The operators of those other websites may collect information about you, through cookies or other technologies. If you link to another website, you will leave the Careers Site and this Privacy Notice will not apply to your use of and activity on those other sites.
Law Applicable to Job Application
The Careers Site allows you to benefit from HGV’s centralized global recruitment function, while applying for jobs world-wide. This Careers Site is operated from the United States. Accordingly, any personal information you submit to the Careers Site will be collected in the U.S. and will be subject to U.S. laws. However, if we share your personal information with an affiliate located in another country in its capacity as a potential employer, the affiliate will handle your personal information in accordance with this Privacy Notice. Any hiring or other employment-related decisions will be made by the hiring affiliate in accordance with the laws of the country where the job will be located.
The Careers Site is not intended for minors under the age of 15 or the lawful age of employment (whichever is greater) in any country in which we operate.
Changes to the Privacy Notice
We reserve the right to amend this Privacy Notice at any time without advance Privacy Notice in order to address future developments of HGV, the Careers Site or changes in industry or legal trends. We will post the revised Privacy Notice on the Careers Site or announce the change on the home page of the Careers Site. You can determine when the Privacy Notice was revised by referring to the "Last Updated" legend on the top of this Privacy Notice. Any changes will become effective upon the posting of the revised Privacy Notice on the Careers Site. By continuing to use the Careers Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Privacy Notice, in whole or part, you can choose to not continue to use the Careers Site.
If you have questions or requests, please feel free to contact us at the following address:
Hilton Grand Vacations, Inc.
6355 Metrowest Blvd
Orlando, FL 32835
Attn: Legal Department – Privacy Office